Privacy Policy

1. Overview

Algoritmica GmbH ("we", "us", "our") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, share, and protect your information when you use our App. This policy complies with the General Data Protection Regulation (EU) 2016/679 (GDPR) and other applicable data protection laws.

2. What We Collect

When you use our application, we may collect the following types of data:

• Document Content: Files you upload for processing.
• Metadata: File type, size, upload timestamp.
• Usage Data: Actions performed in the App, feature interactions, and time spent.
• Device/Technical Data: Device type, operating system, IP address (where applicable).
• Identifiers: User ID or account reference (if applicable).

3. Why We Collect and Use Your Data

We process your data for the following purposes:

Purpose	Legal Basis (under GDPR)
Process uploaded documents	Performance of a contract
Provide core features of the App	Performance of a contract
Improve and develop our services	Legitimate interest
Anonymized data sharing with partners	Legitimate interest + compliance with anonymization requirements
Comply with legal obligations	Legal obligation
Respond to user requests (e.g., support, data access)	Legal obligation / Consent

4. Data Sharing and Anonymization

We may share anonymized or pseudonymized data with selected third-party data partners for research, analytics, or service improvement. These partners cannot identify you from the shared data. We also use trusted third-party service providers (e.g., cloud platforms, document processors) who process data on our behalf under strict data protection agreements.

5. International Transfers

Where data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards are in place (e.g., Standard Contractual Clauses or equivalent mechanisms).

6. Data Retention

We retain your personal data only as long as necessary for the purposes outlined in this policy, or as required by law. Uploaded documents may be deleted automatically after processing or after a defined retention period (e.g., 30 days), unless you choose to store them.

7. Your Rights

Under GDPR, you have the right to:

• Access your personal data
• Rectify inaccurate or incomplete data
• Request erasure of your data ("right to be forgotten")
• Restrict or object to certain processing
• Port your data to another provider
• Withdraw consent (if processing is based on consent)
• Lodge a complaint with a data protection authority

To exercise your rights, contact us at [email protected].

8. Security

We use appropriate technical and organizational measures to protect your data from unauthorized access, loss, misuse, or disclosure.

9. Changes to This Policy

We may update this Privacy Policy from time to time. Significant changes will be communicated via the application or email.

By using the App, you consent to the practices described in this Privacy Policy.